Form I-9 is a required U.S. Employment Verification Form used to confirm a new employee’s identity and legal right to work in the United States. CrewCard has made the process faster and easier by providing a digital workflow for US workforce onboarding and compliance.
Watch how CrewCard optimises the digital Form I-9 process for US businesses. Staff can complete Section 1 online, Authorized Representative can verify documents and Admins can review and approve forms within one platform.
Form I-9 requirements are administered by the USCIS, and employers should stay informed about the latest verification requirements through official government resources.
CrewCard automatically sends the Section 1 invitation once a staff's first shift status changes to Confirmed.
Staff can complete Section 1 digitally using the email invitation or from an Authorized Representative's device. Information is pre-filled, so staff only need to review, confirm and sign. In most cases, this can be completed in under 60 seconds.
An Authorized Representative can review documents and complete Section 2 directly within CrewCard within the required 3 business days. A reminder will be sent to keep the process on track.
Once completed, admins can review submitted Form I-9 records and approve the form. A PDF with activity logs and timestamps is automatically generated for compliance record keeping.
Businesses struggle with compliance for many reasons, from missed deadlines and manual paperwork to incomplete records and compliance risks. Explore common challenges and learn how businesses are improving their compliance processes.
Employers can keep large pools of available workers in the system without requiring everyone to complete Form I-9 immediately.
Secure email invitations are automatically sent to workers when shift status is confirmed and ready to begin work.
CrewCard automatically pre-fills existing employee information into the Form I-9 workflow, reducing repetitive data entry and helping workers complete Section 1 faster and more accurately.
Businesses can onboard and manage workers in advance, while the form is only required when a worker is ready to begin their first shift.
Ideal for employers managing large casual or flexible workforces with many available crew members waiting for deployment.
Hired crew members get access to the mobile Crew App to complete onboarding, view schedules, track hours, and stay connected with managers.
The form is accessible from any device.
Traditional Form I-9 processes often rely on paper forms, manual follow-ups and disconnected record keeping. CrewCard replaces this with a fully digital workflow that automates invitations, improves document verification and centralises compliance records in one platform.
CrewCard automatically stores records digitally with timestamps, approval history and activity logs. Completed forms can be downloaded as PDFs for secure and organised compliance record keeping. This helps businesses maintain better visibility and reduce the risks associated with manual paperwork.
CrewCard’s digital workflow helps businesses maintain organised and structured employment verification processes aligned with US workforce compliance requirements. With digital approvals, activity logs and secure record management, businesses can improve visibility across every stage of the workflow.
For more FAQs about I-9, visit our CrewCard I-9 Form FAQ Page.
Form I-9 is a required US employment verification form used to confirm a worker’s identity and legal right to work in the United States. All US employers must complete Form I-9 for newly hired employees.
CrewCard automatically sends the Form I-9 invitation when a worker’s first shift status changes to Confirmed. This allows businesses to onboard and manage large pools of available workers without requiring every worker to complete the form immediately.
Yes. Workers can complete Section 1 digitally through the email invitation or using a Team Leader’s device. CrewCard also pre-fills stored employee information to speed up the process.
Section 2 must be completed by the employer or an authorised representative after reviewing the worker’s documents. In CrewCard, Team Leaders or authorised representatives can complete Section 2 directly in the portal.
Employees must complete Section 1 no later than their first day of work. Employers must complete Section 2 within 3 business days of the employee’s start date.
Yes. CrewCard is ideal for businesses managing large casual, temporary or flexible workforces. Employers can keep workers in the system and only trigger Form I-9 when workers are ready to begin work.
Yes. CrewCard separates general onboarding from the Form I-9 process. Businesses can onboard workers first and only trigger Form I-9 when the worker is scheduled to begin their first shift.
