Complete and Manage Form I-9 Compliance Directly from the Job Site

Yes. Section 1 can be completed by the employee on their mobile device, while Section 2 is completed by the authorized representative on their own device. Original identity and work authorization documents must be physically examined by the authorized representative unless a DHS-authorized alternative procedure is being used.

Yes. Authorized representatives can complete Section 2 directly from their own mobile device while physically examining the employee’s original identity and work authorization documents on site. The system records completion details and retains the associated audit trail, including timestamps and user activity, to support compliance and recordkeeping requirements.

Yes. Authorized users can add audit notes to a record. Audit notes are permanently retained within the audit trail and cannot be edited or removed once saved.

Yes. Authorized auditors may amend certain administrative data fields where appropriate. All amendments are recorded in the audit trail with the date, time, user and supporting audit note. Document verification data is protected from routine administrative editing. Any permitted corrections are recorded and retained within the audit trail.

Yes. When a worker is assigned a shift, they are automatically sent their Section 1 onboarding requirements. The system applies onboarding statuses based on the worker’s compliance progress.

• If Section 1 remains incomplete beyond the required completion period, the worker is automatically made unavailable for future assignments until the requirement is completed.
• If Section 2 remains incomplete beyond the required completion period, the worker is automatically made unavailable for future assignments until the issue is resolved.

Yes. Once Section 2 has been completed by the authorized representative, the record enters a Pending Review status. Administrators can review the record for accuracy, completeness and compliance before marking the review as complete. If required, Section 1 or Section 2 can be reissued for correction and completion.

Yes. The authorized representative is guided through the document verification process. Based on the selected document type(s), the system prompts for the required information and automatically populates the corresponding Form I-9 fields.

Yes. Administrators can review completed records, add audit notes, identify discrepancies, document corrective actions and maintain a complete audit history while preserving historical record information.

Yes. Historical records, audit notes, amendments, status changes, reviews and corrective actions are retained within the audit trail. This provides transparency and supports internal audits, compliance reviews and recordkeeping requirements.

Yes. The system maintains a complete audit trail, including record creation, completion dates, amendments, reviews, audit notes, status changes and corrective actions. Timestamps are retained in accordance with digital Form I-9 recordkeeping requirements.

Yes. Administrators can view onboarding and I-9 completion statuses in real time, allowing compliance issues to be identified and resolved before future assignments are issued.

Yes. The platform links Form I-9 completion statuses directly to workforce availability and scheduling workflows. Administrators can identify workers requiring action and prevent future assignments from being issued until outstanding compliance requirements are resolved.

Yes. All reviews, amendments, corrections, status changes, audit notes and administrative actions are logged and retained within the audit trail. This creates a transparent compliance history for each employee record.

Yes. The platform is designed specifically for high-volume workforce environments, including staffing agencies, event labor providers, temporary workforce operators and organizations managing large numbers of employees across multiple locations.

The platform provides real-time visibility of onboarding and I-9 completion statuses, automated compliance controls, audit trails, review workflows and historical record tracking. These features assist organizations in monitoring compliance obligations and identifying records requiring attention.