Staff Scheduling Software for Workforce Teams

What is staff scheduling software?

Staff scheduling software helps businesses plan who is working, when they are working and where they need to be. It supports daily operations by making it easier to organise shifts, manage staff availability and fill open jobs.

CrewCard allows managers to offer shifts to individual staff members or large groups of staff. This can be done across multiple jobs with different dates, times, skills and locations.

• Offer shifts to one staff member or large groups
• Schedule staff across multiple jobs
• Manage different dates, times, skills and locations
• Send shift alerts by app notification, email and SMS
• Confirm staff based on rank, skill, location and availability

Offer and confirm shifts faster

In the CrewCard application and portal, managers can offer shifts to staff in a matter of seconds. Once shifts have been offered, staff can accept them through the CrewCard app.

Staff are then alerted to jobs through push notifications, emails and SMS. Job confirmations can also be sent automatically when staff are scheduled and booked.

Automated scheduling options

CrewCard can be set to automatically offer or confirm staff on shifts. This helps reduce manual rostering work and gives managers a faster way to allocate staff.

Automated scheduling can be especially useful when filling shifts that require specific skills, rankings, locations or availability.

Staff scheduling views and functions

Manual scheduling with full control

The Manual Scheduler gives managers control over which staff are offered a shift. This is useful when a job requires specific skills, experience levels or staff rankings.

Managers can review staff details before sending offers, making it easier to select the right people for each job.

Merge multiple shifts into one offer

The Merge Scheduler allows managers to combine multiple shifts into one offer message. This helps avoid sending staff several separate notifications for related shifts.

This creates a cleaner scheduling process for both managers and staff, especially when jobs involve multiple dates or repeated shifts.

Auto Scheduler for qualified staff

CrewCard’s Auto Scheduler can send shift offers to crew members who meet the required job criteria. This may include rank, skill, availability, proximity and working status.

This helps managers fill shifts faster while still keeping control over the rules used to offer work.

Rank, on-call and proximity tools

CrewCard includes scheduling tools that help managers make better rostering decisions. The Rank function can require a minimum staff rank before a crew member is offered a job.

The On Call function shows which crew members are available for on-call work, while Proximity helps managers see how close staff are to the job site.

• Use staff rank requirements for shift offers
• Check which crew are available for on-call work
• Use proximity to view staff distance from the job site
• Match staff to shifts based on job requirements

Calendar view for daily scheduling

The Calendar view gives managers a clear way to see who is working and which shifts still need to be filled.

This helps teams manage staff scheduling from one place and quickly identify empty shifts that need attention.

Shift view to avoid understaffing

The Shift view helps managers check upcoming shifts and confirm whether staff have been assigned.

This is useful for businesses that need a quick overview of staff coverage across upcoming jobs.

Reduce software switching

CrewCard brings staff scheduling, shift offers, job views, staff communication and workforce tools into one platform.

This helps businesses reduce the need to switch between separate systems when managing rosters and daily operations.